How to Reduce your Internet Usage as a Company/Organisation
Did you know there is a way to access and edit Microsoft Office files without having to install Microsoft Office on your computer?
The Office package is one of the most popular in the world since it has the right tools for a wide array of activities that keep a business running. Still, it can be quite expensive (especially for small businesses) and it can drain the resources of a regular computer.
Furthermore, if you are using G Suite and plan on moving the entire activity to Google (including docs and sheets), you still can’t get rid of Microsoft Office. Even if you move to G Suite entirely, because Microsoft Office is so popular you or your employees will still receive office documents (from partners and other outside sources) and files in formats that only work with the Office suite.
But, due to a new Chrome extension, now there is a way to have your cake and eat it too!
Watch this video for a step by step guide on how to do it.
The Office Editing for Docs, Sheets & Slides Google Chrome Extension
This is the name of the extension we mentioned and, as the name says, it lets you open and edit docs, sheets, and slides, which are the most used tools in the Office suite.
Here you can watch a video on how to work with the extension:
And here, we listed the step-by-step instructions:
- Install the Office Editing for Docs, Sheets & Slides Google Chrome Extension
- Locate a word doc or excel spreadsheet in Windows explorer (you may need to download it from an email if you don’t have anything saved locally)
- Right click the file and select Open With.
- Click More apps
- Click Look for another app on this PC
- Click Ok
- Browse to C:\Program Files (x86) > Google > Chrome > Application
- Select Chrome then click Open
Now you will see that you can access the Word document or an Excel spreadsheet in the Chrome browser.
While the extension does allow users to edit and format the content of the files, the options are limited. As such, you may want to convert the file into a Google Doc or Sheet to enable more features and better collaboration. For this, click File → Save As Google Docs or Sheets.
It’s also a good idea to make sure you save the file into the correct Google Drive folder so you can find it later. This recommendation is especially important if your Drive has a lot of folders and sub-folders, but don’t worry - you can always use the search function to find your document. For best practices on Drive configuration, see this guide.