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G Suite Backup

Google has built a very stringent and reliable G Suite email exchange platform which hosts your data, including your emails. However, it does not eliminate the risk of users’ accidental or malicious activities. This is a vulnerability that is external of G Suite and should be seriously considered.

Are you at risk?

Some common scenarios where your business may be at risk include one or more of the following actions performed by staff:

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  • who leave the business and delete items from their emails which they do not wish their employers to see;
  • delete important items by accident (or on purpose) which is automatically emptied by the system every 30 days;
  • move or delete shared files and folders from Google Drive without the consent or knowledge of other users;
  • If they have synced contacts on their mobile phones, they may accidentally delete contacts;
  • who organise events and may have appointments deleted by others who have access to their calendar;
  • Someone gets infected with ransomware and all your files on Google Drive become encrypted

In all these scenarios, crucial data can be lost beyond retrieval.

Solution: cloud-to-cloud backup

The best safeguard against this is to organise a cloud-to-cloud backup service. For more information, have a read of this article here.

We highly recommend Spanning Backup & Datto Backupify (we’re also their partners). These SaaS (software as a Service) backup providers are safe, reliable, and easily accessible by users and business administrators who are able to restore data themselves whenever they wish. Further, the service offers unlimited data backups and has snapshot backup feature where you can access historical versions of your data.

There is also a great search feature to quickly find the items you suspect may have been deleted so you can do individual restores.