Google Workspace Cloud Search: Extend Your Search LevelHave you ever tried to find a document, data about an appointment, or even follow an email chain in a pile of other documents, calendar details or emails? It’s a tedious, frustrating job and it’s usually extremely time-consuming. And the sad thing is that, in a company, this is a common occurrence. For instance, you remember corresponding with a former client but you can’t recall if you sent them an email, document or had a meeting.It will be extremely time-consuming to start digging through Google Drive, Gmail, and Google Calendar in search for information. But what if you had access to a search engine that considers all the sources in your company? If you’re using Google as your main search engine and you’re using Google Workspace to work on shared documents, set up schedules, and keep track of emails then you will definitely need the Cloud Search feature. Cloud Search performs a global search through all your sources starting with Gmail, Drive, and moving up to Calendar, and other apps available. It’s like Google Search, specifically tailored to your company’s needs! To continue the example above, you will find the information you need, by only searching the client’s name or business. Google Cloud Search will display documents, emails or appointments you had with the said client within seconds.
Why Should You Consider Cloud Search?The main benefit is an improved level of organization in your company. This also means your employees won’t be losing precious time looking for documents they forgot where were saved or trying to reach an unresponsive colleague who was working last on the document or file. Even more, Cloud Search helps you find people in your company and the projects they are working in collaboration with the one performing the search. If you don’t have any common projects, you will still be able to send an email or start a HangOut with that person. To learn more about the benefits and uses of such an app, take a look at the video below: Another feature that makes Cloud Search useful and intuitive is the well-known search interface that maintains Google’s user-friendly approach. Thus, to find a document/email/presentation, you only need to type a relevant keyword in the search bar. Cloud Search will return all the results containing the keyword and will also display their location, privacy settings, and a snippet that will allow you to make an idea of the content. Still, the search can be fine-tuned using the available tools:
- Time period filter
- Selecting specific content sources (Mail, Drive, or Calendar)
- Advanced filters, specific to the chosen content source